Promotion of Access to Information Act - April 2009

MANUAL download pdf

Introduction

The De Beers Benefit Society is the oldest registered Medical Scheme in South Africa. It
was established on 14 February 1889 at the request of C J Rhodes after a disastrous fire
claimed the lives of 212 miners at the De Beers Mine in July 1888.

A copy of this manual will be available for inspection at the Human Rights Commission, at De
Beers Benefit Society Office and on the following website: http://www.dbbs.co.za

SCOPE OF THE MANUAL
This manual has been prepared in respect of De Beers Benefit Society.

PART A
CONTACT DETAILS SECTION 51(1) (a)

 

POSTAL ADDRESS:	PO BOX 1922 KIMBERLEY 8300
STREET ADDRESS:	84 DUTOITSPAN ROAD KIMBERLEY 8301
PHONE NUMBER:	053- 807 3111
FAX NUMBER:	053- 807 3499
ENQUIRIES:	steven.beangstrom@debeersgroup.com (INFORMATION OFFICER)

PART B
HUMAN RIGHTS COMMISSION USER’S GUIDE SECTION 51 (1) (b)

In terms of Section 10 of the Promotion of Access to Information Act Number 2 of 2000
(herein after referred to as the Act) the Human Rights Commission is required to prepare
a user’s guide. The Guide will be available from the South African Human Rights
Commission by no later than August 2003. Please direct any queries to:

The South African Human Rights Commission:

PART C
SECTION 51 (1) (D) – RECORDS KEPT UNDER THE FOLLOWING LEGISLATION

Accounting and Finance
Income Tax Act, No 58 of 1962
Stamp Duties Act, No 77 of 1968
Value Added Tax Act, No 89 of 1991

Human Resources
Basic Conditions of Employment Act, No 3 of 1983
Employment Equity Act, No 55 of 1998
Manpower Training Act, No 56 of 1981
Skills Development Levies Act, No 9 of 1999
Unemployment Insurance Act, No 30 of 1966
Wages Act, No 5 of 1957
Workmen’s Compensation Act, No 30 of 1941

Secretarial and Administration
Companies Act, No 61 of 1973 as amended
Medical Schemes Act, no. 131 of 1998 as amended

Safety
Occupational Health and Safety Act 85/1993 and Regulations

PART D

Section 51(1) (e) of the Act requires sufficient detail to facilitate a request for access to a record of the
private body, a description of the subjects on which the body holds records and the categories of records
held on each subject.
The De Beers Benefit Society Information Officer, acting under the supervision of the head of the body,
has been delegated with the task of receiving and co-ordinating all requests for access to information in
terms of the Act. Requests should accordingly be directed to the Information Officer at the address
referred to in Part A, must substantially correspond with form C of Annexure B to Government Notice
No. R. 187 dated 15 February 2002, and should be specific in terms of the information requested. 
The De Beers Benefit Society holds information on the subjects underlined and listed below.
Reflected beneath each subject is a broad indication of the categories of records held on each subject:

Accounting and Finance

Administration

Human resources

Information Technology

Legal

Communications

Safety and Health

Secretarial

PART E

The De Beers Benefit Society Website http://www.dbbs.co.za contains information on the following
subjects:

Rules
Rulings
Contributions
Benefits
Exclusions
Chronic Medication
Benefit Beat
Financial Info
Queries
Pre-authorisation
Forms
GRP & Medicine search
Network Hospitals
Medi-clinic docters
PMB's


PART F

FORM OF REQUEST

FEES

A requester who seeks access to a record containing personal information about that requester is not required to pay the
request fee. Every other requester, who is not a personal requester, must pay the required request fee:

PART G
AVAILABILITY OF THE MANUAL

The manual is available for inspection at the Society’s Head Office at the address referred to in Part A, the South African
Human Rights Commission, the Government Gazette and the Society web site referred to in Part E.

PART H
FEES IN RESPECT OF PRIVATE BODIES

1. The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photocopy of an A4-size
   page or part thereof.
2. The fees for reproduction referred to in regulation 11(1) are as follows:

3. The request fee payable by a requester, other than a personal requester, referred to in
   regulation 11(2) is R50,00.
4. The access fees payable by a requester referred to in regulation 11(3) are as follows:

(2) For purposes of section 54(2) of the Act, the following applies:

(a) Six hours as the hours to be exceeded before a deposit is payable; and
(b) one third of the access fee is payable as a deposit by the requester.

(3) The actual postage is payable when a copy of a record must be posted to a requester.

PART I
PRESCRIBED FORMS

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY
(Section 53(1) of the Promotion of Access to Information Act, 2000
(Act No. 2 of 2000))
[Regulation 10]

A. Particulars of private body

The Head:

B. Particulars of person requesting access to the record

Full names and surname:
Identity number:
Postal address:
Fax number: ________________ Telephone number:
E-mail address:
Capacity in which request is made, when made on behalf of another person:

C. Particulars of person on whose behalf request is made

Full names and surname:
Identity number:

D. Particulars of record

1. Description of record or relevant part of the record:
2. Reference number, if available:
3. Any further particulars of record

E. Fees

Reason for exemption from payment of fees:

F. Form of access to record

G. Particulars of right to be exercised or protected

1. Indicate which right is to be exercised or protected:
2. Explain why the record requested is required for the exercise or protection of
the aforementioned right:

H. Notice of decision regarding request for access

How would you prefer to be informed of the decision regarding your request for access to the
record?

Signed at __________________________ this__________ day of _____________20

SIGNATURE OF REQUESTER / PERSON
ON WHOSE BEHALF REQUEST IS MADE

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